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Document Storage in Providence, RI

Providence Off-Site Document Storage Services

We can help maximize your Providence business’ efficiency through proper off-site document storage and retention plan monitoring services.

Using an off-site document storage facility in Providence or transferring to digital can help free up space around the office while keeping your data safe.

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Off-Site Storage Considerations

Providence Document Scanning will help you free up valuable office space and enhance the productivity of the employees who maintain your documents.

Access Control

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Our secure, local document storage facilities only allow individuals with proper authorization to access and retrieve stored files, making it an ideal solution for securing confidential files, personnel records, and important files related to your business.

Climate-Controlled Storage in Providence

We provide temperature and humidity-controlled storage. The storage area has a backup power source, ensuring that the temperature and humidity are maintained even during a power outage. Documents and items we provide storage for include:

Magnetic Tapes

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Legal Compliance in Rhode Island

Document retention policies, along with document storage programs, can help you decide which files to keep and for how long as well as deciding how to dispose of records after they are no longer needed.

Disaster Protection & Planning

Major catastrophes can destroy years of important business documents. At Providence Document Scanning, we provide services to prevent the destruction of your critical records by developing a document management plan for disasters and storing them at secure Rhode Island facilities.

Off Site Storage for Small Business

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At Providence Document Scanning, we take pride in offering secure off-site storage services tailored to meet the unique needs of small businesses. Our commitment to data security extends beyond the scanning process, providing a reliable solution for the organized and protected storage of your vital documents. Utilizing state-of-the-art facilities, we offer climate-controlled environments that ensure the preservation of your records in optimal conditions. Our off-site storage solutions prioritize the confidentiality and integrity of your sensitive information, employing robust security measures such as access controls and encryption protocols.

Small businesses can trust Providence Document Scanning to safeguard their critical data, providing peace of mind and facilitating seamless retrieval whenever needed. With our secure off-site storage services, Rhode Island businesses can focus on their core operations, knowing that their valuable documents are in safe and capable hands.

Frequently Asked Questions

What types of documents can be securely stored at off-site facilities?

Providence off-site storage services cater to a wide range of document types, including legal documents, financial records, medical files, and more. We are invested in the secure storage of any sensitive or valuable information that your business needs to retain.

Can I easily retrieve specific documents from the off-site storage when necessary?

Yes, systems are designed for easy and efficient document retrieval. With our organized indexing and cataloging processes, coupled with advanced technologies like Optical Character Recognition (OCR), you can quickly locate and retrieve specific documents whenever needed, saving time and facilitating seamless access.

How does your off-site storage service support document retention and compliance requirements?

We understand the importance of compliance with document retention regulations. Our services include customizable document retention plans tailored to meet industry-specific requirements, ensuring that your Rhode Island business remains in compliance with relevant standards and regulations while efficiently managing document lifecycle.

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Get Free, No-Hassle Quotes on Records Storage Services in Providence and Surrounding Areas

Providence Document Scanning offers secure records storage and record retrieval services throughout the East Coast. To get free quotes for your project, fill out the form or give us a call at (401) 519-6686 today.

Providence Document Scanning
122 Westminster St
Providence, RI 02903
Phone: (401) 519-6686